Why is my printer offlineMy Printer is offline How to Fix

Are you trying hard to print the documents in the Windows operating system, but unable to do so? Well! The problem could be that your printing device is not online. If you want to know about printer offline how to fix,  then you have landed on the right page.  You cannot print the document if your device is not online.  The best thing you can do for ‘printer offline How to fix’ the problem is to turn off your printer. Wait for a minute and then turn it on again.  This may help you to change the printer offline status to online.  But if this is not helping you out, proceed with the instructions mentioned below and get rid of this issue.

Why is my printer offline?

Users often come with a query that ‘my printer is offline how to fix it’.  Before you jump to the troubleshooting steps, it is necessary for you to find the reason causing this problem.  There are a number of things that may lead you to the printer offline error,  for example;   outdated printer software, incorrect printer configuration, or improper connection between the printer and computer.

With some simple steps below, you can easily fix the problem and bring your printer back to online mode.  So let’s proceed next, and follow the simple steps to get the printer online:

Troubleshoot Printer Offline Error

Power cycle devices

The first thing you can try is to power cycle your printer as well as your computer. Most of the time, this helps to fix the printer offline error. For this, you need to turn off the printer and computer. Now, turn on your printer and wait until it gets connected to the internet.  If you are using a wired connection, then make sure that your printer has finished Its routing process.

After this, turn on your computer. Now check whether your printer is still offline or not.  Your printer must not be in a power-saving mode,  and if it is, then you need to unblock the printer for at least 45 seconds, after that, plug it in again.

Check the printer port

Incorrect printer port configuration could also be the reason that your printer is appearing offline.  This troubleshooting step usually works for network printers with an IP address. In most of the scenarios the problem occurs because the printer IP address gets changed, but the port configuration still remains the same.  The first thing you need to do is to identify the IP address of your printer. For this, you can print out the network configuration page.  After this, open the Control Panel, choose the ‘Devices and Printers’ option, and right-click on the printer. Choose the Printer Properties option.

Tap on the ‘Port’ tab and scroll to find the port with a checkmark.  Click to configure the port.  Now you can see the current IP address of your printer.  If this IP address does not match the address listed here, then this is the reason behind your trouble. All you need is to update the printer’s IP Address and you will be all set to work again.

Re-Install Printer Drivers

The outdated printer drivers can also cause ‘printer offline how to fix’ issues. Thus,  you need to check and make sure that you have installed the latest version of the printer driver and software available.  To download the latest version, you can visit the manufacturer’s website and install the drivers by providing printer model number information. But,  before you download the new drivers, we recommend you to remove the current ones first. 

Remove And Re-Add Printer

If your printer is still not working at appearing offline, then the best thing you can do is remove the printer and reinstall it on your computer again.  When you install any printer on a Windows computer, it detects the printer, checks for all the settings, and also make sure that printer software has been properly installed.

  • To remove the printer, go to the ‘Control Panel’.

  • Choose the ‘Devices and Printers’ option.

  • Right-click on the printer you would like to remove.

  • Choose the ‘Remove Device’ option.

Remove And Re-Add Printer

Once you have removed the printer, restart your computer. After that, you can Reinstall the printer by following the guidelines mentioned in the user manual.

Run the Printer Troubleshooter

Run the Printer TroubleshooterIf nothing is helping you out to troubleshoot the printer offline error, then running the troubleshooter might help. All you need is to go to the ‘Manage your device screen’ option and choose the option to run the troubleshooter.  The troubleshooter will detect the problem and fix it automatically to share the best printing experience with you.

We hope that after following these simple steps you would be able to find a solution to your ‘Printer Offline, How to fix’ issue. So,  follow the steps carefully and fix the printer offline issue to continue with the smooth printing experience.